Efficiency and productivity are frequently discussed by small business owners. This is because when they are mastered, business success and profits ultimately increase. However, for business owners who manage numerous aspects and moving parts in a business, this can be challenging to figure out.
Here are eight small business tips to help you increase productivity and efficiency:
1. Make Prioritized Lists
Making lists automatically increases efficiency and reduces the odds that you will forget a key task. Prioritizing each item helps with productivity to ensure the most crucial items receive appropriate attention.
2. Establish Efficient Routines
There are certain tasks that you must do each day and others that must be accomplished weekly or on a regular basis. Determine the best times of the day or week for each set of tasks that will help with maximizing efficiency.
For example, perhaps you do better with bookkeeping or detail work in the mornings. If you know that about yourself, set up your schedule accordingly. Give staff members some flexibility to do the same with their job duties so that they can operate at their most efficient as well.
3. Cultivate Discipline
Sometimes efficiency and productivity just boil down to personal habits. How disciplined are you about work and productivity? Choose an ideal schedule and stay committed to it.
4. Structure Your Meetings
Meetings can be one of the biggest drains on your time and the time of your staff members. When you schedule a meeting, whether it’s with one person or the entire company, set an agenda and estimated meeting length ahead of time. Resolve to stick to it (unless any crucial items arise.)
5. Tap Into the Cloud
The power of the cloud and cloud-based apps can improve efficiency significantly. Staff members who telecommute or are often out in the field can stay connected and productive from anywhere, 24 hours a day. Have the system customized to your business to ensure optimal performance.
6. Outsource Intelligently
Take a look at the most time-intensive tasks on your list and consider what you might be able to outsource. Paying a seasoned professional can be well worth it if it frees up your time to focus on the areas of your business that bring you the most enjoyment.
7. Track and Refine Performance
Take an honest look at how productive your business is run and make adjustments within any areas of inefficiency. Recheck your operations on a regular basis to see how efficiency could be fine tuned and improved even more.
8. Show Appreciation to Your Staff
When staff members feel genuinely valued for their contributions, they are far more likely to be efficient, effective workers. Show that you respect them by providing a comfortable work space, optimal tools and other perks. Acknowledge specific achievements at work as well as a couple personal dates such as their birthday and hiring anniversary.
Having an outstanding product or service is foundational to business success. However, without optimal efficiency and productivity, your company will be on shaky ground. Use these tips to help streamline operations and make the most of your time at work.
“Remember, wealth has nothing to do with money, success has everything to do with failure, and life is as simple as you make it!” – John Dessauer